Employment

Employment Opportunities

Parish Administrator

The Parish of Saint Patrick (Episcopal) in Thousand Oaks seeks a friendly, highly organized and detail-oriented Parish Administrator with excellent written and verbal communication skills, to support the smooth functioning of the Parish Offices and Church Administration of a family-sized (small to medium) church. As a position within a non-profit religious organization, the Parish Administrator position is an opportunity to assist and support staff and ministry leaders in work that seeks to affirm the dignity of every human being, promote a more compassionate and equitable community and make a love-spreading difference in the world. Anyone who possesses these skills and is team-oriented is encouraged to apply.

Job Summary

The Parish Administrator (PA) performs administrative and clerical tasks related to the successful running of the church. The PA works in a team-oriented environment and must be flexible, organized and positive. The PA is a person who can take initiative, deal with multiple tasks and interruptions, deal gracefully with people while maintaining policies and procedures, and pay close attention to detail. The Parish Administrator needs good communication skills and will work to support various staff and church leaders.

Responsibilities

• Prepare and distribute weekly digital and printed church leaflets and newsletters
• Maintain parish records, including financial, membership, diocesan, and physical plant information
• Coordinate with bookkeeper to process and maintain financial records
• Prepare, maintain, and distribute Service Rotation for Sunday volunteers
• Maintain Master Church Calendar, including facility use and individual calendars
• Produce reports, directories, meeting materials, and other documents as directed per parish requirements
• Assist in updating the parish’s online presence, including social media and websites
• Manage facility use contracts. Communicate and coordinate with vendors and custodial staff.
• Maintain office supplies and distribute incoming and outgoing mail
• Answer and redirect phone calls
• Handle queries from parishioners and the public in a professional and welcoming manner

Skills

• Proven experience as an Administrator, Administrative Assistant or relevant role
• Experience with office management tools (MS Office/Google Apps)
• Experience with online tools & social media accounts (Basic website maintenance, MailChimp, Facebook)
• Familiarity with office equipment, including printers and PC computers
• Strong verbal and written communication skills, including grammar and proofreading
• Understanding of purchase and invoice transactions
• Knowledge of office policies and procedures
• Attention to detail and problem-solving skills

Qualifications

• Minimum 4 years of office experience preferred
• Experience in a church, ministry, non-profit, or similar setting is preferred, but not required
• Associate’s degree in administration, office support, communications, or related areas is preferred

Salary & Benefits Negotiable: $20+/hour, depending on qualifications and experience, salary negotiable
Hours: 12-16 hours/week. Schedule/hours to be determined in collaboration with the rector

Please submit a cover letter and resume to The Rev. George Daisa at [email protected]